Data Sources for 2021 SPP/APR Reporting

There are three sources for data for SPP/APR reporting requirements;

1. Data submitted to the EdFacts system

2. Data submitted to OSEP for APR

3. Data collected via State Monitoring Systems

 

Data Source 1: EdFacts Specific Data

Education results data states submit to the U.S. Department of Education (ED) via the EdFacts initiative addresses information from pre-kindergarten through Grade 12 (ages 3 – 21) and are for the purposes of accountability and performance reports to Congress and to meet the reporting to the public requirement. 

EDFacts is the system used to submit data required under Section 618.

With the exception of Graduation Rates, all EdFacts data are organized on data files to comply with reporting requirements described on Section 618 of IDEA. 

B1 – Graduation Rates
These are the same data States use for reporting to ED under the Every Student Succeeds Act (ESSA).

This is the only EdFacts initiative data that is not a special education specific data report per Section 618 requirements, although states do submit these data under Section 618 as well.

These data are pre-populated on GRADS360. 

Note: These data are from a previous school year from the year all other data on a given APR submission.  States need to check…

B2 – Dropout Rate 
These data are the same data states submit to ED under Section 618 of IDEA via EdFacts initiative data file 009. 

Similar to the data for indicator B1, B2 data are also from a previous school year from the year all other data on a given APR submission.

File 009 is submitted annually on the first Wednesday of November.

These data are pre-populated on GRADS360. 

Note: Similar to Indicator B1, these data are from a previous school year from the year all other data on a given APR submission.

B3 – Assessment
B3b – Participation of students with disabilities in statewide assessments in math and reading.  

These data are the same data states submit to ED under Section 618 of IDEA, via EdFacts initiative data File 185 for Math and File 188 for Reading.  

Files 185 and 188 are submitted annually on the second Wednesday of December.

These data are pre-populated on GRADS360.

B3c – Performance of students with disabilities in statewide assessments in math and reading.  

These data are the same data states submit to ED under Section 618 of IDEA, via EdFacts initiative data File 175 for Math and File 178 for Reading.  Files 175 and 178 are submitted annually on the second Wednesday of December.

These data are pre-populated on GRADS360.

B4 – Rates of Suspension/ Expulsion
B4a – Rates of suspensions and expulsions.  This indicator uses data states submit to ED under Section 618 of IDEA, via EdFacts initiative data File 006.

File 006 is submitted annually on the first Wednesday of November and for this indicator data is from a previous school year. 

The discrepancy calculation required by this indicator is defined at the state’s discretion, according to specific guidelines.

B4b – Rates of suspensions and expulsions (disproportionality). This indicator uses data states submit to ED under Section 618 of IDEA, via EdFacts initiative data File 006.  

File 006 is submitted annually on the first Wednesday of November and for this indicator data is from a previous school year. These data are pre-populated on GRADS360. 


The discrepancy calculation required by this indicator is defined at the state’s discretion, according to specific guidelines.
 

B5 – School Aged Educational Setting
These data are the same data states submit to ED under Section 618 of IDEA, via EdFacts initiative data file 002.  File 002 is annually submitted on the first Wednesday of April. 

These data are pre-populated on GRADS360.

B6 – Pre-school Setting
These data are the same data states submit to ED under Section 618 of IDEA, via EdFacts initiative data file 089.  File 089 is annually submitted on the first Wednesday of April.  

These data are pre-populated on GRADS360.

B15 - Resolution Sessions
These data are the same data states submit to ED under Section 618 of IDEA, via EdFacts Metadata and Process System (EMAPS) IDEA Part B Dispute Resolution Survey.  

The Dispute Resolution Survey data are submitted annually in the first Wednesday of November.  


These data are pre-populated on GRADS360. 

B16 – Mediation 
These data are the same data states submit to ED under Section 618 of IDEA, via EdFacts Metadata and Process System (EMAPS) IDEA Part B Dispute Resolution Survey.  

The Dispute Resolution Survey data are submitted annually in the first Wednesday of November.  

These data are pre-populated on GRADS360.   

 

DATA SOURCE 2: APR Data Only

Education results data on student and family indicators which are reported to OSEP exclusively via the APR and which are collected by states via surveys or other data collection methods, using sampling or census methods, and are required to be representative of the target population.

States may collect the data for these indicators by sampling or census collections.  Data collection methods for these indicators are designed by the state and the APR is the sole process to report these data. 

B7 – Preschool Outocmes
Sampling of children for assessment of preschool outcomes is allowed. When sampling is used, states need to submit a description of the sampling methodology outlining how the design will yield valid and reliable estimates. Most states use the Early Childhood Outcomes Center (ECO) Child Outcomes Summary (COS) to collect, organize, and analyze the data for this indicator.

B8 – Parent Engagement  
Sampling of parents from whom a response is requested is allowed. When sampling is used, states need to submit a description of the sampling methodology outlining how the design will yield valid and reliable estimates.  When sampling is used or not all families on a census collection submit a response to this data collection, the should provide an analysis of the extent to which the demographics of the parents responding are representative of the demographics of children receiving special education services.

B14 – Post School Outcomes 
Sampling of youth who had IEPs and are no longer in secondary school is allowed. When sampling is used, states need to submit a description of the sampling methodology outlining how the design will yield valid and reliable estimates of the target population.  In this case, states should include an analysis of the extent to which the response data are representative of the demographics of youth who are no longer in secondary school and had IEPs in effect at the time they left school. States should consider categories such as race and ethnicity, disability category, and geographic location in the State.

 

DATA SOURCE 3: State Monitoring Systems

Education data on the performance of states in the implementation of specific IDEA requirements more closely related to improving educational results for children with disability and which are reported to OSEP exclusively via the APR and are collected by states monitoring systems from a statewide database or via state monitoring activities.

B9 – Disproportionality: Identification of Students with Disabilities
The data source for the disproportionality calculation are the same data states submit to ED under Section 618 of IDEA, via EdFacts initiative data file 002.  File 002 is annually submitted on the first Wednesday of April.  The measurement of disproportionate representation required by this indicator is defined at the state’s discretion, according to specific guidelines, as well as the analysis of policies, practices and procedures to determine if the disproportionate representation was a result of inappropriate identification.

B11 – Child Find 
Data for this indicator is to be taken from State monitoring activities or a State data system and must be based on actual, not an average, number of days.  If data are from State monitoring, states need to describe the method used to select LEAs for monitoring. If data are from a State database, states need to include data for the entire reporting year.

B12 – Part C to Part B Transition
Data for this indicator is to be taken from State monitoring or State data system.  If data are from State monitoring, states need to describe the method used to select LEAs for monitoring. If data are from a State database, states need to include data for the entire reporting year.

B13 – Secondary Transition with IEP Goals
Data for this indicator is to be taken from State monitoring or State data system.  If data are from State monitoring, states need to describe the method used to select LEAs for monitoring. If data are from a State database, states need to include data for the entire reporting year.