General IDEA Part B General Supervision Activities
The contents of this page provides a general timeline for completing IDEA, Part B General Supervision Activities. The primary reference for this page can be located here.
To see a colorful, graphic display of these activities click here.
Also, view the IDC 618 Data Collection Calendar.
General Year-Round Activities:
-
Review data entry for accuracy; request data clarification
-
Prepare quarterly data reports
-
Review data to determine Technical Assistance (TA) needs
-
Provide necessary TA
-
Conduct district monitoring
-
Review/approve new improvement plans
-
Review SPP/APR progress on indicators and SSIP improvement activities
1st Quarter: January, February, March
General Activities:
• SSIP: Review progress data with stakeholders; determine revisions to SSIP; Document any changes
January
Recommended Activities:
• Grant Application: Prepare Part B Grant Application for 60-day public review and comment period
• 618 Tables: Begin to review the validation of child count and educational environment data (Grads360°)
February
Required Activities:
• February 1st: APR data due to OSEP to Grads360° website
Recommended Activities:
• SPP/APR: Post access to SPP/APR data to state website for public review
• 618 Tables: Continue to review and validate child count and educational data
March
General Activities:
• General Supervision
Inform/train participating SSIP sites on implementation activities
• Determine eligibility for and allocate Section 611 and 619 subgrants to LEAs
• Review LEA fiscal data and conduct risk assessments
• Notify LEAs of the status of determination, issues of non-compliance and on-site visit selection
SPP/APR:
• Report program performance to public within 120 days of submitting SPP/APR
• Make LEA determinations
2nd Quarter: April, May, June
April
Required Activities:
• April 1st: SSIP due to OSEP to Grads360° website
• First Wednesday in April: Part B Child Count and Educational Environments (- 618)
• Post access SSIP data to state public reporting website
SPP/APR:
• Address OSEP SPP/APR Clarifications; Report program performance to public with 120 days of APR
May
Required Activities:
• First Wednesday in May: Part B Maintenance of Effort (MOE) (618)
Recommended Activities:
• SPP/APR: Make LEA status determinations
June
State Specific
3rd Quarter: July, August, September
July
SPP/APR:
• Close of the school year data
• Run validations
• Clean data
• Contact districts with anomalies B14
August
State Specific
September
SPP/APR:
• Analyze available data; Prepare SPP/APR data
4th Quarter: October, November, December
October
Recommended Activities:
• Grant Application
• Prepare any policy and procedure revisions drafted for Part B Grant Application
November
Required Activities:
• First Wednesday in November: Submit Part B Personnel, Part B Exiting, Part B Discipline, Part B Dispute Resolution (618)Recommended Activities:
• SSIP: Analyze data for SSIP implementation activities; review progress data with stakeholders, discuss and determine if revisions are necessary
December
Required Activities:
• Third week in December: Submit Part B Assessment
SPP/APR:
• Finalized SPP/AR and begin entering data into SPP/APR in Grads360°