General IDEA Part B Annual Activities
The contents of this page provides a general timeline for completing IDEA, Part B General Supervision Activities. The primary reference for this page can be located here.
For more information about the recommended data collection throughout the year, visit the IDC 618 Data Collection Calendar site.
General Year-Round Activities:
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Review data entry for accuracy; request data clarification
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Prepare quarterly data reports
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Review data to determine Technical Assistance (TA) needs
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Provide necessary TA
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Conduct district monitoring
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Review/approve new improvement plans
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Review SPP/APR progress on indicators and SSIP improvement activities
1st Quarter: January, February, March
General Activities:
• SSIP: Review progress data with stakeholders; determine revisions to SSIP; Document any changes
January
Recommended Activities:
• Grant Application: Prepare Part B Grant Application for 60-day public review and comment period
• 618 Tables: Begin to review the validation of child count and educational environment data (Grads360°)
February
Required Activities:
• February 1st: APR data due to OSEP to Grads360° website
Recommended Activities:
• SPP/APR: Post access to SPP/APR data to state website for public review
• 618 Tables: Continue to review and validate child count and educational data
March
General Activities:
• General Supervision
Inform/train participating SSIP sites on implementation activities
• Determine eligibility for and allocate Section 611 and 619 subgrants to LEAs
• Review LEA fiscal data and conduct risk assessments
• Notify LEAs of status of determination, issues of non-compliance and on-site visit selection
SPP/APR:
• Report program performance to public with 120 days of submitting SPP/APR
• Make LEA determinations
2nd Quarter: April, May, June
April
Required Activities:
• April 1st: SSIP due to OSEP to Grads360° website
• First Wednesday in April: Part B Child Count and Educational Environments (- 618)
• Post access SSIP data to state public reporting website
SPP/APR:
• Address OSEP SPP/APR Clarifications; Report program performance to public with 120 days of APR
May
Required Activities:
• First Wednesday in May: Part B Maintenance of Effort (MOE) (618)
Recommended Activities:
• SPP/APR: Make LEA status determinations
June
State Specific
3rd Quarter: July, August, September
July
SPP/APR:
• Close of the school year data
• Run validations
• Clean data
• Contact districts with anomalies B14
August
State Specific
September
SPP/APR:
• Analyze available data; Prepare SPP/APR data
4th Quarter: October, November, December
October
Recommended Activities:
• Grant Application
• Prepare any policy and procedure revisions drafted for Part B Grant Application
November
Required Activities:
• First Wednesday in November: Submit Part B Personnel, Part B Exiting, Part B Discipline, Part B Dispute Resolution (618)Recommended Activities:
• SSIP: Analyze data for SSIP implementation activities; review progress data with stakeholders, discuss and determine if revisions are necessary
December
Required Activities:
• Third week in December: Submit Part B Assessment
SPP/APR:
• Finalized SPP/AR and begin entering data into SPP/APR in Grads360°