General IDEA Part B Annual Activities 

The contents of this page provides a general timeline for completing IDEA, Part B General Supervision Activities. The primary reference for this page can be located here.

For more information about the recommended data collection throughout the year, visit the IDC 618 Data Collection Calendar site. 

General Year-Round Activities:

  • Review data entry for accuracy; request data clarification

  • Prepare quarterly data reports

  • Review data to determine Technical Assistance (TA) needs

  • Provide necessary TA

  • Conduct district monitoring

  • Review/approve new improvement plans

  • Review SPP/APR progress on indicators and SSIP improvement activities 

 

 

1st Quarter: January, February, March 

General Activities:

•  SSIP: Review progress data with stakeholders; determine revisions to SSIP; Document any changes

 

January

Recommended Activities:

• Grant Application: Prepare Part B Grant Application for 60-day public review and comment period

• 618 Tables: Begin to review the validation of child count and educational environment data (Grads360°)

 

February

Required Activities:

• February 1st: APR data due to OSEP to Grads360° website 

Recommended Activities:
• SPP/APR: Post access to SPP/APR data to state website for public review
• 618 Tables: Continue to review and validate child count and educational data

 

March

General Activities:
•  General Supervision

Inform/train participating SSIP sites on implementation activities
•  Determine eligibility for and allocate Section 611 and 619 subgrants to LEAs
•  Review LEA fiscal data and conduct risk assessments
•  Notify LEAs of status of determination, issues of non-compliance and on-site visit selection

SPP/APR:
• Report program performance to public with 120 days of submitting SPP/APR
• Make LEA determinations

2nd Quarter: April, May, June 

 

April

Required Activities:
• April 1st: SSIP due to OSEP to Grads360° website
• First Wednesday in April: Part B Child Count and Educational Environments (- 618)
• Post access SSIP data to state public reporting website
SPP/APR:

• Address OSEP SPP/APR Clarifications; Report program performance to public with 120 days of APR

 

May

Required Activities:

• First Wednesday in May: Part B Maintenance of Effort (MOE) (618)

Recommended Activities:

• SPP/APR: Make LEA status determinations

 

June

State Specific

 

3rd Quarter: July, August, September 

 

July

SPP/APR: 

• Close of the school year data

•  Run validations

•  Clean data

•  Contact districts with anomalies B14

 

August

State Specific

 

September

SPP/APR:

•  Analyze available data; Prepare SPP/APR data

4th Quarter: October, November, December

 

October

Recommended Activities:

•  Grant Application

•  Prepare any policy and procedure revisions drafted for Part B Grant Application

 

November

Required Activities:

•  First Wednesday in November: Submit Part B Personnel, Part B Exiting, Part B Discipline, Part B Dispute Resolution (618)Recommended Activities:

•  SSIP: Analyze data for SSIP implementation activities; review progress data with stakeholders, discuss and determine if revisions are necessary

 

December

Required Activities:
•  Third week in December: Submit Part B Assessment
SPP/APR:

•  Finalized SPP/AR and begin entering data into SPP/APR in Grads360°